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Smart ways to request Interlibrary Loan and Document Delivery services from your library using the Global ILL Framework and other service
Last Updated: Apr 23, 2014 URL: http://guides.nccjapan.org/illdd Print Guide RSS UpdatesEmail Alerts

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GIF Registration

Requirements
•    All participants must have an OCLC symbol to participate.
•    Libraries are expected to confirm holdings information (CiNii Books for Japanese holdings and OCLC Worldcat for North American holdings).  Click here for the instruction of using CiNii Books.

To register for GIF please complete the form below and email it to GIF Registrar, Yoko Okunishi at gif@nccjapan.org. Questions about GIF, please contact GIF Online Help Desk.

 

ILL/DD Committee Info

The Interlibrary Loan/Document Delivery (ILL/DD) Committee of the NCC is responsible for promoting developments that maximize access to Japanese language research materials not available in North America while minimizing language and fiscal barriers to acquiring those materials through interlibrary loan and/or document delivery. The ILL/DD Committee is comprised of both Japanese studies librarians and interlibrary loan librarians from across North America and representing academic libraries small and large. The Japan Liaison Librarian plays an important role on the committee by serving as the liaison between the NCC ILL/DD Committee and its counterpart in Japan: Global ILL Framework (GIF) Project Team, Committee on International Scholarly Communication, Japan Association of National University Libraries (JANUL).


The basic premise of the ILL/DD Committee is that in most cases it is necessary for either the Japanese studies researcher or Japanese studies librarian to collaborate with interlibrary loan staff to verify holdings information because most ILL departments do not have anyone who is able to read Japanese. The Committee has created a series of user guides. For the Japanese studies researchers, the guides aim to provide clear and detailed instructions on how to search Japanese databases and verify holdings information.  For the interlibrary loan library staff, the guides address specifics about sending and receiving requests, special notes, and information about packing and sending books to Japan. The Committee is also available to answer questions and provide advice. 

 

Global Interlibrary Loan Framework (GIF)

International Interlibrary Loan for academic libraries in the United States and Japan is made easy through the National Coordinating Council on Japanese Library Resources (NCC) Global ILL Framework (GIF) program.  Please read this article to learn more about the NCC and more specifically, the interlibrary loan process.

North American Coordinating Council on Japanese Library Resources
Interlending & Document Supply, (2013) Vol. 41, no. 2, pp.36-42

Amy R. Paulus
Head, Access Services
University of Iowa Libraries


About the Program

•    The GIF Project is a reciprocal agreement between North American and Japanese academic libraries and research institutes to provide North American researchers with access to materials not available through normal ILL channels and Japanese researchers to materials not held in Japan.
•    The materials subject to this program are mainly books and articles. Rare books, visual materials and microfilms are not included in this program.

The Benefits  

The GIF Project uses the ISO ILL protocol to transfer requests between OCLC and NACSIS-ILL. Therefore:
•    Library staff can send and receive requests using their normal ILL software;
•    Payments are made using the OCLC ILL Fee Management (IFM) system;
•    Requests are sent using English or romanized Japanese;
•    Libraries may choose to participate in document delivery only or both document delivery and book loans.

 Background

GIF was originally launched in May 2002 by the Japan Project, organized by the Association of American Universities, Association of Research Libraries, and the NCC. GIF is the Japan Project's third major Interlibrary Loan (ILL) and Document Delivery (DD) initiative with Japanese libraries. Breaking new ground GIF is the first project between North America and Japan to use the ISO ILL Protocol (International Organization for Standardization) for transmission of ILL requests between the NACSIS ILL (Japan) system and OCLC ILL (North America) system. The great benefit of using the ISO ILL Protocol is that ILL staff may continue using the messaging and fee payment system used for the majority of their other ILL requests, and thus need not learn another messaging system or proprietary email requesting format.

Beginning with document delivery only in August 2003 the GIF initiative expanded to Phase II, the lending of books. All GIF participants can request both photocopies (non-returnables) from an unlimited range of materials held by participating libraries and borrow books from participating Japanese institutions. As of Dec. 2012, 162 libraries participate from Japan and 89 libraries from North America participate in GIF project.

More about GIF: English

  • Jackson, Mary E. “Expanding Global Resource Sharing: The North American Perspective on the Global ILL Framework (GIF) Initiative.” Journal of College and University Libraries, no. 67 (March 2003): 11-14. 
  • Ruth Moulton, Fretwell-Downing. “ISO ILL Protocol: Contribution to eLib Study on Document Requesting Standards.” Nov. 18, 1997. 

GIF Sister Project: Japan-Korean ILL/DD Services

 

Contact Info

Helpline for ILL specialists: ill@nccjapan.net

GIF Project Registration: gif@nccjapan.org

ILL/DD Co-Chair
Kazuyo Good : kak93@pitt.edu

North American Coordinating Council on Japanese Library Resources
Copyright 2013
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